Privacy Policy

Effective Date: 13/10/2025
Last Updated: 13/10/2025

This Privacy Policy explains how Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple), a UK-based not-for-profit organisation (“Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple)”, “we”, “our”, or “us”), collects, uses, stores, and protects personal information when you visit our website kentayyappatemple.org (“the Website”).

The Website is developed, hosted, and technically maintained by MCL.ONLINE (“MCL.ONLINE”), a UK-based service provider acting solely as a data processor on behalf of Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple).

Certain sub-domains under this domain — specifically booking.kentayyappatemple.org and admin.kentayyappatemple.org — are independently operated by Cubix Software Solutions (Kshethrasuvidham), a company located outside the United Kingdom. Those sub-domains are governed by Cubix Software Solutions (Kshethrasuvidham)’s own Privacy Policy and are not covered by this document.

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1. Data Controller and Contact Information

Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) is the data controller for all personal data collected through the main domain kentayyappatemple.org.

Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple)
Registered Address : 1 Northgate, Rochester, Kent, ME1 1LS, United Kingdom.
Email: kentayyappatemple@gmail.com

MCL.ONLINE acts as a data processor under contract with Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and processes personal data only as necessary to host and maintain the Website securely.

For all privacy-related queries, please contact Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) at kentayyappatemple@gmail.com.

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2. Scope of This Policy

This Privacy Policy applies exclusively to the main domain (kentayyappatemple.org), which is owned by Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and hosted by MCL.ONLINE.

It does not apply to:

• The sub-domains booking.kentayyappatemple.org and admin.kentayyappatemple.org, which are managed by Cubix Software Solutions (Kshethrasuvidham), an entity located outside the UK; or
• Any external websites, links, or third-party services referenced on this site.

If you follow a link to any of those external sites, you should review their own Privacy Policy before providing any personal information.

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3. What Personal Data We Collect

We collect and process the following types of personal data when you interact with our Website:

3.1 Information You Provide Voluntarily

• Contact details (e.g., name, email address, phone number) submitted via contact forms or email.
• Information you provide when making an enquiry, subscribing to updates, or submitting a feedback form.
• Any personal details you include voluntarily in correspondence with us.

3.2 Information Collected Automatically

When you visit our Website, certain data is automatically collected for operational and security purposes, including:

• IP address and browser type;
• Date and time of access;
• Pages viewed and referring websites;
• Device and operating system information;
• Cookies and similar tracking technologies (see Section 8 below).

This information is used solely for website performance analysis, security monitoring, and improvement.

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4. How We Use Your Personal Data

We use personal data only for the following lawful purposes under Article 6 of the UK GDPR:

We do not sell, rent, or trade personal data to third parties.

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5. How We Share and Store Your Data

5.1 Sharing Within the UK

Personal data collected via the main Website may be accessed by Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and MCL.ONLINE (as processor) solely for technical administration, maintenance, or communication purposes.

5.2 Hosting and Data Location

All hosting and data processing managed by MCL.ONLINE on behalf of Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) is performed mainly within the United Kingdom. Data is mainly stored securely on UK-based servers.

5.3 Sub-domains Operated by Cubix Software Solutions (Kshethrasuvidham)

The sub-domains booking.kentayyappatemple.org and admin.kentayyappatemple.org are operated and hosted outside the UK by Cubix Software Solutions (Kshethrasuvidham). Any data you provide or that is collected while visiting those sub-domains will be processed under foreign jurisdiction and subject to Cubix Software Solutions (Kshethrasuvidham)’s own data protection practices, which may not provide the same level of protection as UK law.

Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and MCL.ONLINE do not control or oversee the data handling or storage methods used by Cubix Software Solutions (Kshethrasuvidham) and accept no liability for any issues, losses, loss of business or breaches arising from such processing.

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6. Data Retention

Personal data collected through the main domain is retained only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law.

After this period, data will be securely deleted or anonymised.

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7. Your Data Protection Rights

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, you have the following rights:

• Right of access: You can request a copy of your personal data held by Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple).
• Right to rectification: You can ask us to correct inaccurate or incomplete data.
• Right to erasure (“right to be forgotten”): You can request deletion of your data, where applicable.
• Right to restriction of processing: You can request that we limit how we process your data.
• Right to data portability: You can request transfer of your data to another controller.
• Right to object: You can object to processing based on legitimate interests.
• Right to withdraw consent: Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, please contact Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) at kentayyappatemple@gmail.com.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk/concerns/

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8. Cookies and Tracking Technologies

We use cookies to improve functionality, analyse website traffic, and enhance user experience.

Cookies used on this site may include:

• Essential cookies (for core site functionality);
• Analytical cookies (to understand how visitors use our site);
• Preference cookies (to remember your settings).

You can manage or disable cookies through your browser settings. For details, see our separate Cookie Policy.

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9. Data Security

We take appropriate technical and organisational measures to ensure the security of your personal data, including:

• Encryption and secure server hosting;
• Access controls and authentication protocols;
• Regular maintenance, patching, and system audits.

However, please note that no method of internet transmission or electronic storage is entirely secure, and we cannot guarantee absolute security.

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10. Cross-Border Data Transfers (Sub-domains)

If you access or submit personal data on booking.kentayyappatemple.org or admin.kentayyappatemple.org, that data may be transferred to and processed by Cubix Software Solutions (Kshethrasuvidham) in a jurisdiction outside the UK.

Those jurisdictions may not have equivalent data protection laws, and your rights under the UK GDPR may not apply or be enforceable there.

By using those sub-domains, you acknowledge and agree that Cubix Software Solutions (Kshethrasuvidham) independently determines the purposes and means of its processing activities and that Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and MCL.ONLINE have no control or liability over:

• The security of your data while it is processed outside the UK;
• Any cross-border data transfers performed by Cubix Software Solutions (Kshethrasuvidham); or
• Any data breaches, misuse, or non-compliance issues arising from Cubix Software Solutions (Kshethrasuvidham)’s processing operations.

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11. Children’s Data

The main Website is not intended for children under 16 years of age. We do not knowingly collect personal data from children. If we become aware that data has been provided by a child, we will delete it promptly.

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12. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in law, technology, or our operational practices. The latest version will always be available on this page, with the “Effective Date” updated accordingly.

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13. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:

Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) (Data Controller)
Registered Address : 1 Northgate, Rochester, Kent, ME1 1LS, United Kingdom.
Email: kentayyappatemple@gmail.com

For technical questions about hosting and security, contact:
MCL.ONLINE (Technical Processor)
Email: sales@mcl.online

For privacy-related matters concerning booking.kentayyappatemple.org or admin.kentayyappatemple.org, please contact:
Cubix Software Solutions (Kshethrasuvidham) (Independent Controller)
Registered Address – outside UK.
23/69,Sarada Mandiram, Ambalamukku, Kowdiar, Thiruvananthapuram – 695003
Email: info@cubixsystems.com

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14. Acknowledgment

By continuing to use this Website, you acknowledge that:

• Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) is the data controller for the main domain;
• MCL.ONLINE acts only as a UK-based data processor on behalf of Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple);
• Cubix Software Solutions (Kshethrasuvidham), located outside the UK, independently operates and processes data on its own sub-domains;
• Any data shared with or processed by Cubix Software Solutions (Kshethrasuvidham) may be handled outside the scope of UK data protection laws; and
• Kent Sri Dharmasastha Vinayaka Temple (Kent Ayyappa Temple) and MCL.ONLINE shall not be liable for any loss, breach, loss of business and/or misuse of data occurring as a result of Cubix Software Solutions (Kshethrasuvidham)’s processing activities.